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How we keep our invoices up to date – and why clients appreciate it
Accounting has changed significantly in recent years. We’ve moved away from photocopying papers, boxes full of receipts and cluttered e-mails to automation, digital archives and real-time, up-to-date data. But to make it more than merely a trend, to be a real help for accountants and entrepreneurs alike, the technology must be practical, reliable and, above all, user friendly.
This is exactly what we have managed to do thanks to the combination of Doklado and ABRA Flexi – tools that we use every day to process incoming invoices and that have changed the way we work.
The first step? Stress-free document collection
Imagine that the client no longer has to bring anything in person, scan anything, or forward anything to twenty different places.
Everything is solved simply via Doklado:
- it sends an invoice by e-mail to a special address,
- it takes a picture of the receipt through your mobile phone and uploads it to the app,
- employees can add receipts from trips directly,
- or documents are automatically imported from connected services.
On the other side, the OCR technology extracts important data from each invoice – supplier, sum, due date – and stores it in a clear digital archive. No more transcribing, searching through PDFs or manually copying data.
Intelligent processing that saves nerves and time
Doklado is more than just a “mailbox” for invoices. It is a tool that works with data – automatically assigning centres, activities or analytical accounts, allowing corrections and supporting the approval process. Thus, the invoice does not proceed until it is approved by an authorised person.
For companies this means more control, for accountants less questions and confusion.
ABRA Flexi – automated processing without any delays
When the document is ready, it is transferred to the second tool – ABRA Flexi, where automation comes into full effect:
- invoices are automatically paired with bank movements,
- they are classified in the correct accounting categories,
- the system identifies errors, duplicates or incomplete data and suggests corrections.
The whole process runs in real time and without manual intervention. You upload the document in the morning – and by midday it can be booked, paid and classified correctly. No stress, no delays.
And what do we get out of it?
For us and for the client, the benefits are clear:
- Up-to-date overview – we know which invoices are paid, which are pending payment and which are still missing.
- Lower error rates – automated checks detect duplicates or incorrect numbers before they cause problems.
- Time saving – less paperwork, more space for the essentials.
- Data available online – clients don’t have to ask “do we have it already?” as they can look it all up themselves.
Added features that make a difference
For more advanced users, we have additional features:
- Bulk payments – payments to a certain supplier are automatically summarised and exported to the bank,
- Automatic corrections in reports – robotic scripts can adjust reporting according to the specific needs of the company.
These features may sound unobtrusive, but they in fact save dozens of hours and eliminate errors that would otherwise cost money and nerves.
Conclusion: Modern accounting that makes sense
Thanks to the combination of Doklado + ABRA Flexi, we have our incoming invoices under control – and our clients have their accounts payable in order. Automation doesn’t mean less humanity, quite the opposite – it allows us to focus on what’s important: expert advice, planning and building trust.
